What we collect
We collect personal data necessary to manage our relationship with you and to deploy our FRP Transition services effectively.
The types of data we collect, and process can vary, it may include:
- Date of Birth
- Contact Information
- National Insurance Number
- Anti-Money Laundering Identification information (such as driver’s license and passport copies)
- Company information
- Any other data included in a submitted profile or CV
We collect data from you:
- Directly, for example, when you initially request for information, register for a FRP Transition Account, or when you email us
- Indirectly through our subsequent interactions with you
We ask that you do not provide sensitive data (such as race or ethnic origin; political opinions; religious or philosophical beliefs; trade union membership; physical or mental health; genetic data; biometric data; sexual life or sexual orientation; and, criminal records) to us when submitting your CV or using our website; if you choose to provide sensitive data to us for any reason, the act of doing so constitutes your explicit consent for us to collect and use that data in the ways described in this privacy statement or as described at the point where you choose to disclose this data.
How we use your personal data and legal basis for processing
We process your personal data on the following legal bases for the following purposes.
- To set up your FRP Transition Profile when you submit your curriculum vitae for consideration
- To help us contact you to request further information in relation to assignment activities
- For marketing purposes, such as sending you updates with our latest information, events and services or other information we think you may find interesting (see Marketing below for further information in relation to how we use your personal data for marketing purposes)
We have a legitimate interest in using your data for these purposes, as it helps us to manage our relationship with you. We have carried out a Legitimate Interests Assessment (LIA) whereby we have weighed your interests and the risks posed to you against our own interests and consider that they are proportionate and appropriate.
- To administer, support, improve and develop our services generally
- To enforce our legal rights
We have a legitimate interest in using your personal data in this way, as it helps us to run our business and to safeguard our rights as a business.
- To comply with any requirement of law, regulation or a professional body of which we are a member
We do this to comply with our legal, regulatory and professional obligations
We would like to send you information by email and call you about our products and services, updates about our business, as well as about events which we think you may be interested in.
We will give you the opportunity to opt out of receiving marketing communications from us when we first contact you. Also, you can change your marketing preferences at any time by clicking on the "unsubscribe link" in any of our marketing communications or by visiting your preference settings page.
If your consent is not refreshed through your preference settings page within a 3 - year cycle, we will contact you to ask for your refreshed consent. This is to ensure we hold accurate marketing consent for you.
Sharing and disclosing your personal data
We do not share or disclose any of your personal data without your consent, other than for the purposes specified in this notice or where there is a legal requirement. When we share data with others, we ensure contractual arrangements and security mechanisms are in place to protect the data and to comply with our data protection, confidentiality and security standards.
Your personal data may be shared with:
- Potential businesses for assignments
- Individuals and organisations who hold data related to your reference or application to work with us, such as current, past or prospective employers, educators and examining bodies and employment and recruitment agencies
- Third party organisations that provide identification checking services
Occasionally, we may also need to disclose your personal data in the following circumstances:
- Based on our legitimate interests, to third parties if we choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice
- To law enforcement officials, law courts and government and regulatory authorities: (a) if we believe disclosure is required by any applicable law, regulation or legal process; or (b) to protect and defend our rights, or the rights or safety of third parties, including to defend against legal claims based on our legitimate interests
- In exceptional circumstances, to third parties to protect your vital interests if you fell ill or suffered an injury at one of our events or on our premises
How long we keep your data
We only ever retain personal data for as long as is necessary and we have strict review and retention policies in place to meet these obligations. We will delete your personal data from our systems if there has been no adequate contact activity with you for 5 years. It is unlikely that your data will be relevant for the purpose it was collected after this period.
Adequate contact activity means written or verbal communication between us, or when you are actively using our online services for example by submitting your updated CV onto our website.
Where you have opted out of us using your details for marketing, we will not continue to send you marketing. However, if you are still a client, we will need to retain your contact details to communicate with you about ongoing matters.
Where you have consented to us using your details for marketing, we will keep such information until you notify us otherwise and/or withdraw your consent.
Closing your account
When you choose to delete your account, or if your application to be registered for our FRP Transition services is not approved, all your data associated with that account will be permanently deleted and cannot be recovered.
We reserve the right to keep any materials in a closed account as necessary to preserve and protect our rights as allowed by law (for example, to preserve records of a dispute) or to comply with our obligations under local law (for example, to keep an email address).